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Time? Energy? Apathy? We all juggle these 3 elements every day, especially if we have children. Even my friends and family that don't have children tell me that they struggle with the same roadblocks that slow them down and cause them to feel unproductive. Personally, I just went through a season of rest, so I will be the FIRST to tell you that being productive and hustling 24/7 will break you in the end. If, however, you feel ready and able to tackle more in less time, I hope these tips can get you started or at least give you a few ideas. Happy hustling! (in moderation!!!) Here are my top 10 productivity hacks in no particular order:
It is worthwhile to discuss each of these 10 productivity hacks in more detail. Let's dive in!
I hope you have found these tips and tricks to be useful and helpful! Again, do not beat yourself up if you are not being productive 24/7. Rest is SO important and having seasons to lay low and recharge are necessary. Listen to your body. Follow your energy. Godspeed. P.S. Comment below if you try any of these or are already doing some of them! I love interacting with my readers!
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It can start any day, any time, anywhere. It can begin without warning. The overwhelm. It's like a net that covers me and I struggle to break free. Whenever I feel my heart start to race and my mind going in a million different directions, I know it’s time to do a brain dump. This often happens when I’m driving or in the shower or - even less convenient- when I put my head on the pillow at night. It is very tempting to let those thoughts go, but I have learned to capture them when I can. If I am in bed and the lights are off, I will grab my phone and voice text whatever is in my mind into the notes section of my phone. If there is a reminder I need to set, then I do that in the reminder app that comes standard on an iPhone. For those of you who are not tech savvy but you have an iPhone, you can use Siri to set a reminder or to create an event in your calendar. If lights are still on, I often jot it down on the notepad I keep next to my bed. I have the kind of brain that remembers better if my hand physically writes it down. This is why I still use a paper planner in 2022. If I am driving, I use Apple CarPlay and Siri to do what I mentioned above. I talk into the notes section of my phone or set reminders or create events... all hands-free with my steering wheel and my iPhone. I do not hate technology at all in this capacity. If I am in the shower, I could still use Siri, but she usually doesn’t understand me over the shower. In that situation, I just write down as much as I can remember as soon as I step out of the shower. Yes, I keep a notepad and pens in my top bathroom drawer. I am THAT person. Speaking of the shower, I try not to think of things. I try to use the shower for mindfulness. Mindfulness sounds fancy and woo-woo, but it’s really just being aware of your body in the moment. One example is thinking “I feel the hot water touch the back of my head. It is running down my back and onto the shower floor. I see the water pooling at my feet. I hear the water as it hits the tile. I taste the toothpaste minty and clean in my mouth. I smell the shampoo I am rubbing into my hair. I am thankful to be alive. Today is a blessing.” If I am practicing mindfulness, it is hard for my thoughts to race elsewhere. photo credit: www.atrapamente.com Another way I center myself is the butterfly tapping technique (linked below), deep breathing exercises (inhale through nose 4 seconds, hold 4 seconds, exhale through mouth 5 seconds). I have used both of these with my entire family when my kids have been off the rails and I needed to get us back on track mentally and emotionally. It takes practice, but it works! Once the kids realized they HAD to do it, they actually got into it. Now, let’s talk about how to actually do a brain dump effectively. I just did one since I was feeling overwhelmed with a busy week ahead, so feel free to reference the picture below. The most effective way I have brain dumped over the years is to separate my random thoughts into categories. I base the categories on grouping similar tasks:
The below picture is just a quick 2-3 minute brain dump. When I use the aforementioned categories, that type of brain dump is a 20-30 minute all-inclusive, major brain dump. Those are the BEST ways to brain dump and my body leans toward doing them on Sundays as I am planning for the week ahead. If I miss a Sunday, my brain and body know it. David Allen is famous for his Getting Things Done book and method. He touts that our brains are not meant to carry information and task lists, they are meant to THINK. That feels very true for me. If my brain is full of a to-do list, I am usually unable to write or create. Once I unload all those tasks I've been juggling on trays in my brain like an overworked restaurant server, I can actually let my brain "breathe" and creativity ensues. I also included a recent monthly meal plan for December 2021. Planning meals one month at a time has GREATLY reduced my overwhelm. I linked the way I actually meal plan down below. Once we have emptied our minds via the brain dump, now we can face the actual overwhelm. Sometimes the overwhelm was just that, carrying too many tasks and to-dos around in our minds. The mental overload of life in 2022. Sometimes it's emotional overwhelm. Grief. Sadness. Loneliness. Disappointment. Regret. Shame. Longing. Anger (which someone somewhere said that Anger is Fear Dressed Up and that resonates with me). Envy. Comparison. Greed. Sometimes it's physical overwhelm. Exhaustion. Physical pain. Illness. Injury. Anxiety or depression manifesting as physical symptoms (headaches, abdominal pain, joint or muscle aches). No matter what TYPE of overwhelm we are feeling, the spiral is the same. Sometimes sleep or a healthy meal can provide relief. Often silence and solitude are the answer for me. Just know that YOU ARE NOT ALONE. I am fighting the fight with you. Godspeed. What does it take to run a household or a life? Why are there so many memes and jokes about "adulting?" Aren't there things we all do every week or are we just wandering through life constantly trying to remember what it is we were supposed to do? It's taken me years and tears, but I finally developed a few systems to decrease my overwhelm. Here is my own personal list of weekly tasks. I don't do these every week, BUT having a list gives me somewhere to start.
I love a good checklist. Give me a task and I will try to complete it. That said, the list above has some nuances and caveats that are worth mentioning to a novice attempting to "get my life together." I did not make that list overnight, AND some of the steps may or may not apply to you. So let's dig deeper!
I know that was a lot of words to describe what sounds like it would be a simple process. It's not simple though, is it? If it were simple, we would all be doing it and no bill would ever be late, no appointment would ever be missed, and no child would ever go to school without their $5 field trip money that was due yesterday. And so I wrote it all down. I still miss things. I don't do this every week, because LIFE. Perfect is a cruel joke and not that fun anyway. So just do what you can and maybe at least one of these tips will bring you a little peace and a little more free time in the end to do what you were called to do. ☀️ I posted this on Instagram in December 2018, so this shows I have been using a weekly review process for years. I like to follow authentic people and my readers might feel the same way. ☀️ Also, in my experience, I can't write or talk about what I don't know about. My 9-year-old though? He can tell the tallest tale you've ever heard! 😜 There are SO many ways to use a daily planner. Over the years, I have tried numerous daily planners: Planner Perfect Traveler's Notebook system, Passion Planner Daily, Erin Condren Daily Petite Planner, bullet journaling, Michael Hyatt's Full Focus Planner, and Emily Ley's Simplified Planner Daily. The 3 that I stuck with the longest are Planner Perfect, Passion Planner, and EC Daily Petite. I really enjoyed bullet journaling, but it seemed to take more time than I currently have available since everything is blank and undated. Planner Perfect is also blank and undated (other than the pre-printed week-at-a-glance and month-at-a-glance in each of her monthly journals), BUT if you receive her monthly subscription box, you'll get 3 coordinating washi tapes for the month and 4 coordinating sticker pages for the month which make it easy to set up your monthly book. I also find it calming and rhythmic to lay down washi and stickers every month in a freshly printed traveler's notebook that I know will change out of my beautiful, rich, fabulously-leather-smelling Coco TN each and every month. It really is like a fresh start and a new beginning each month. There is something to be said for that. ☀️ Ways to use a daily planner (what to write in it):
Using a daily planner may seem cumbersome, time-wasting, like overkill, or even pointless to some. At times, I agree. Other times, however, I feel like I'm in 4th grade again - unable to drive yet- unable to see my friends freely - and full of creative energy and thoughts that need to land somewhere. I have markers, pens, coloring pencils, stamps, washi tape, and a TV with streaming services or Audible with any book I want or a phone with YouTube and AirPods to fill my creative or avoidant needs.
Planning CAN be numbing, and that's okay. I know a 40-something woman decorating paper with stickers is a much healthier outlet than substance abuse or an eating disorder and I do not say that lightly. Addiction is real. Trauma is real. Numbing is real. Self-soothing is real. Finding healthy and safe ways to calm our nervous system can be both life-giving and life-saving. YOU may just like pens and paper. I encourage you to take your planning love for what it is and enjoy it. I never met a dual-tip marker I didn't like. 😜✍️📝🌻 I love Christmas. I love the smell of a live tree, the music on the radio and in the stores, snuggling up with my boys, my husband, and Charlie the Dachshund watching Christmas movies. I love SHOPPING for the people I love, and I even love wrapping gifts. I love driving around looking at Christmas lights. I love baking Christmas cookies and competing in our annual Cobb Christmas Cookie (or Ornament - we rotate) Decorating Contest (votes on facebook are official, right? 😜). I love making and decorating my holiday planner. I love the candlelit church services, the Christmas hymns, and reading the story of the birth of Jesus in the bible with and to my boys. I love spending time with my aunts, uncles, and cousins. The laughter is so needed after these last 18 months, and the memories we are making will last a lifetime. About 3 years ago, I decided I was going to open a Christmas Club (Holiday Savings) account at my local bank. I knew they existed because I believe my parents might have had one back in the 1980s or 1990s, and I even had one when I got my very first job as an RN. I remembered how wonderful it was to receive my "Christmas Check" to do all my shopping. I remembered walking in stores and paying cash for every gift I bought. While my husband and I have been very diligent with our spending over our 12 year marriage, we had never really discussed Christmas or the money that goes into it. Like most couples, there is usually one person who buys all the gifts and wraps them, and another person who finds out what we gave Cousin Bobby when he opens it. That "felt" like all the Christmas purchasing, budgeting, and quite frankly- funding- was on my shoulders. We combine finances and sometimes he would order a gift or stop by and grab a gift for the kids, but he rarely considered the other 30+ people we buy for at the holidays. I tried to never use a credit card for Christmas, but with the busy holiday schedule and small children to wrangle, sometimes it happened, and I knew I wanted that to change. Cue the Christmas Club account! Have you ever actually written down how many people you buy for and what you spend on average for each person? We buy gifts for a lot of people! -Hairdresser, massage therapist, housekeeper -teachers (up to 10-15 depending on how many kids you have), bus driver -coworkers, boss(es), maybe a neighbor -extended family (we draw names, thank you Jesus, but still) -we usually do something for our trash/recycle employees, mail person, sometimes Amazon driver (Lord knows he knows me by name now) -pastor, Sunday school teacher, youth group leader -adult friends (I have some nearby and some out-of-state) -coaches, band director, drama teachers -our doctor, NP, PA ,nurses, office staff, pharmacist especially if we have had a challenging year with our health...I know the year I got sick, I gave gifts to my team of providers who worked so hard to help me get a diagnosis and start treatment -Angel tree or other donations like Operation Christmas Child -our immediate family and don't forget the stockings OR your spouse / partner! This is the amount I received last November in my "Club Check" from my Christmas account. $4300 I didn't need all $4300 for Christmas, but I did use some for some other unexpected expenses and that was wonderful too! I had absolutely ZERO stress knowing that every single item I purchased for Christmas was paid for in full AND that I even had money left over. I like to donate to specific charities around Christmas too, so I use my Christmas Club money for those donations as well. If you are looking for ideas, most children's hospitals have an online store from which you can choose gifts for patients or for the pediatric units themselves. I have the boys sit down with me and we take some money from their car funds (upcoming post soon) combined with money from this fund and the joy on their faces as the pick out toys and supplies for sick children is priceless. Wherever your giving heart leads you, I encourage you to follow it and include your children in that experience. We are teaching our children how to treat others. 🌻 This is my current account balance for 2021. I started with some seed money in 2020, so my club check was higher than it will be in 2021, but that's okay too. I contribute $100 per paycheck as a direct deposit from my employer every 2 weeks. I realize that is a LOT of money for most families, but after interviewing friends and coworkers about this topic, I have found that most American families spend at least $2000 on Christmas. Part of that $2000 is gifts, but we must also factor in: -travel (gas, airfare, hotels) -food (eating out more and hosting family) -decorations -tickets to particular holiday events -holiday outfits for pictures or Christmas pajamas Pro tip: Not money related, but, super cool. I read this somewhere and I've started doing it. As you are wrapping each gift, pray over the person who will receive it. This has come more naturally since I have been doing this for a few years now, so my prayers have become more specific. They started as "Dear Lord, please be with Sally and allow her to have a safe and wonderful Christmas." Now they are "Lord, I have seen Sally go through peaks and valleys this year. I have witnessed her grief as she lost her mom and have held her hand as she faced various health challenges. I know You have plans for her and that You know every specific need she has right now. Cover her with Your grace and mercy and bring peace to her heart and family. Allow her to feel Your presence. Allow me to be a source of love and comfort in her life as I continue to walk in Your ways and learn as I go. Give me the strength to support my dear friend." While I realize it's too late to have a Christmas Club account for 2021 Christmas, this is actually the perfect time to go open your account for 2022! Even if you only deposit $25 per paycheck, that will add up to a $650 Christmas Club check next November! Checks usually come the first week in November.
Final Pro tip: I do shop for Christmas year-round. If I find something I know my loved one will like, I snag it and keep it in my Christmas closet. This helps my wallet and my stress level. When Kroger has 4x fuel points for gift cards, I load up on gift cards. I keep these on hand for birthdays and Christmas. This is yet another way I've automated my life to help with time management when my energy levels are low from my chronic illness. 🌻 Once you have decided on a planner, you will immediately start thinking of ways to use the Notes Pages in the back of the planner. Below, I show you pages from my own planners over the years. Some of the other ways I have used my notes pages include:
📝 ✍️ Happy planning!!! 📒📚
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